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TPAC Education’s newest program, in partnership
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GENERAL HOT FAQS


What does HOT stand for?
Humanities Outreach in Tennessee. HOT is a program of TPAC Education that has provided teachers and students with high-quality, educational art for over 25 years.

How much are the tickets?
$8.00 per person

When are HOT brochures distributed?
Mass distribution is scheduled for summer; however they are available upon request throughout the season.

Are show descriptions available on the website?
Yes, they are available. Click this link to access them.

Where do we go when we arrive at TPAC?
If you are arriving by school bus, simply go to the block surrounding the TPAC building, Staff members will be stationed outside to meet your bus, help you park, and direct you to the proper entrance. If you are arriving by car, you will need to find parking on your own.

What is your policy for schools canceling due to weather, etc.?
The Vice President of TPAC Education reserves the right to cancel a show due to weather related occurrences. However, in most cases, the show will go on even if only one school is able to attend. TPAC will attempt to offer available make-up days, however, if that is not possible, TPAC will either offer a refund or apply the funds to an upcoming HOT production.

Can members of my private school group or homeschool family be seated as soon as we arrive?
Because reservations are made with your school as a group, your entire group must be present before you will be seated.

Where can I find a complete listing of the HOT Policies?
Click here for our policies.

Who do I contact with questions?
Contact the Senior Manager of HOT Programs for Schools at 615-687-4288, or email education@tpac.or.


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RESERVATIONS

How do I make a reservation?
To request a reservation, you can either 1) Click the "Reserve Now" button on our website to fill out the online reservation request; or 2) Call the HOT office at (615) 687-4288.

How many shows can our group attend in one season?
You may reserve as many shows as you like.

How will I know my school has a reservation?
Someone will contact you within 48 hours to confirm your reservation.

Can I add seats to my reservation if I’ve already paid and it’s past the due date?
Yes, if seats are still available. Either call or email the HOT office.

How can I get the best seats?
Seating sections are assigned first and foremost based on the date payment is received. Other considerations include special needs, age of students, and time of arrival.

Can we get a refund if we don’t like the show?
No. Refunds are not issued due to student illness, absence, transfer, or dislike of a performance.

What if I have to cancel my reservation?
Cancellation of your reservation must be made in writing at least six weeks before your scheduled performance date.  Failure to cancel on or before this deadline may result in a 50% cancellation charge to your school.

If a show is sold out, can I still request a reservation?
Yes. If a show is sold out, you will be added to our Waiting List. We will contact you if seats open up and we can accommodate your group.

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PAYMENT

When will I receive the invoice?
Invoices are included with your confirmation email. You may request a new copy at any time.

When is payment due?
Payment in full is due four weeks prior to the performance.

What if I need more time to gather money?
Payment is due 4 weeks prior to the performance. Payment extensions may be available and are at the discretion of the HOT office. A credit card number or 20% non-refundable deposit will be required to hold a reservation. The credit card will not be charged if payment is received before or on the day of the performance. Contact the HOT office for more information.

What is the cost for students, chaperones and/or parents?
$8.00 per person; 1 free chaperone is allowed per every 10 students. Additional chaperones pay $8 each.

Are ticket subsidies available?
If your school needs assistance with ticket costs, please submit your request in writing stating the percentage of students qualifying for the free and reduced lunch program.

My school is Title 1, can we receive a discount?
Ticket subsidies are not based on Title 1 designation. Subsidies are given based on your school’s free and reduced lunch percentages.

Who can apply for travel grants?
Any school may apply for travel grant assistance, which is a 50% reimbursement. Travel Grant Applications are in the forms section of our website.

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PERFORMANCE ENHANCEMENTS AND PROFESSIONAL DEVELOPMENT

What additional opportunities and resources are available?
Teachers receive Guidebook packets of information for every HOT performance they reserve.  TalkBacks are offered following every performance.  In-school assemblies, workshops and backstage tours are sometimes available as well.  Contact the HOT Office for more information.

What is a TalkBack session?
A TalkBack is a free 15-20 minute chat session following HOT performances. This session allows students to meet the performers, cast members, directors or anyone associated with the production to reflect, ask questions or make observations.  Please sign up for the TalkBack at least 48 hours in advance.

What is included in a Guidebook packet?
Guidebook packets contain information about the performance as well as ideas for lessons and activities to use with your students.  The packet also includes bus directions, basic theater etiquette, permission slips, and more.  Most of this information may also be found on our website in the forms section.

When will I receive a teacher guidebook and is it available on the website?
Guidebooks are mailed and available on the website 5 - 6 weeks prior to production. Click this link to access them online.

Do you offer Professional Development for Teachers?
We offer a series of 2-3 hour Teacher Workshops based on our season, as well as 2-3 day Arts Integration Institutes.  For more information on our workshops, click here.

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HOME SCHOOLS


Since we're a home school, how many people do we need to make a reservation?
Our group minimum is at least 10 people.

Is the price the same for home schools?
Yes, tickets are $8.00 per person; 1 free chaperone is allowed per every 10 students.  Additional chaperones pay $8 each.

Is there designated parking for home schools?
No. Personal vehicle parking is not provided by TPAC.  A downtown parking guide is available on our website in the forms section.   Availability and rates are not regulated by TPAC and may change. Please arrive early to allow time for parking.

What is the age requirement for children attending HOT shows?
HOT performances are intended for school-age children. We discourage bringing children ages 3 and under. At any time if a child becomes disruptive, be considerate of others and exit the theatre promptly. We reserve the right to ensure that all patrons have an enjoyable experience.

Can members of my home school family be seated as soon as we arrive?
Because reservations are made with your school as a group, your entire group must be present before you will be seated.

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Accessibility:
With advance notice, we can arrange special assistance to enter the building, accessible seating, audio description (live narration), hearing devices, or sign language interpretation. Please advise us of accommodations that would benefit your students prior to your visit by noting them on your reservation request or by calling (615) 687-4288. Audio Description and American Sign Language interpretation require a 14-day advance notice.


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ARTSMART ARTIST RESIDENCIES


What does it mean when an HOT show is called an “ArtSmart Focus Work”?
ArtSmart Focus Works are HOT shows that offer a multi-week artist residency enhancement, called an ArtSmart Study Unit, for teachers who collaborate with a TPAC Teaching Artist to plan and teach the unit.

How do I sign up for a Study Unit?
Contact us at education@tpac.org to sign up.  Study Unit forms may also be found in the ArtSmart section of our website.

Who are TPAC Education Teaching Artists?
Professional dancers, musicians, actors and visual artists who have a passion for awakening artistic intelligence in learners and an aptitude for collaborating with educators who share that objective.  All TPAC TAs engage in in-depth, ongoing professional development in aesthetic education. Learn more about our Teaching Artists here.

What is the cost to participate in an ArtSmart Study Unit?
ArtSmart is free to Davidson County teachers, and some surrounding counties.

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